Files and links

Your files live where they’ve always lived, in Google Docs, Google Slides and Dropbox. QOS keeps the right links attached to each project so you don’t have to hunt for them.

Briefs and review decks

Open a project and use the tabs on the right.

• Brief is the working brief. Choose Open in Google Docs to read it or add to it.
• Review is where the work appears for you to look at. Choose Open in Google Slides and leave your comments there.

On either tab, Download PDF gives you a copy.

If Google asks you to sign in, use the Google account we shared the document with. If you can’t get in, tell us the job number.

Final artwork

When your final artwork is ready, a Final art button appears on the project, and it opens the Dropbox folder. Completed projects with final art also show up on Home, under Latest deliveries. Until then you’ll see Final art pending.

If your workplace blocks Dropbox, ask your IT team to allow the link, or ask us for another way to get the files to you.

Sending us files

Need to give us logos, photos, copy or anything else? Open the project and choose Provide Assets.

• Open upload page takes you to a secure Dropbox page where you can drop your files.
• Copy Dropbox upload link copies that link so you can pass it to a colleague.

You don’t need a Dropbox account, and you can keep adding files whenever you like. Everything lands in the project’s own Received_Assets folder.

If you see Create upload link instead, choose it and QOS makes the link for you.

Tip

• Use clear file names.
• Send the best quality you have, not a screenshot.
• Add a note on the project if a file needs explaining, or if you’ve replaced an earlier one.

Forms we email you

Some things happen on their own secure page, without you signing in to QOS.

Approvals

When we need your sign-off, we email Ready for your review with a link. On that page:

1. Choose View the work to see it.
2. Type your name, then choose Approve or Request changes.
3. If you’re asking for changes, say what needs to change under What needs to change? The more specific you are, the faster the next round.
4. If you’re approving, add your signature.
5. Choose Approve this work or Send change request.

Your decision is recorded with the date and time. The link expires after about 30 days. If it has, ask us for a new one.

Briefs

We might email you a brief form to fill in. It takes about five minutes, and what you’ve typed is saved on the device you’re using as you go. The link can expire or be cancelled. If yours doesn’t open, ask us for a fresh one.

Agreements

To sign an agreement, type your Full name and Email, add your Signature, tick the box to agree, and choose Sign agreement. Once it’s signed, it appears on Home under Your agreements, marked Executed, and you can open it any time.

Short links and QR codes

You’ll sometimes see links that start with qual.ls. They’re short versions of our longer secure links, and they open the same page. We use them for invoices, and invoice PDFs can carry a QR code that does the same job.

If a short link or QR code opens your browser but nothing loads, your network may be blocking qual.ls. Ask your IT team to allow qual.ls and qos.qualls.co.

If a file or link won’t open

1. Check you’re signed in to the right Google or Dropbox account.
2. Try your usual browser, in a normal window.
3. Check whether your workplace blocks file-sharing links.
4. Send us the job number and a screenshot of what you see.

More in Troubleshooting.